Builders merchantsoftware that getsyou paid faster

Builders merchant software runs the trade side of a multi-branch merchant — counter and account order capture, contract pricing, trade credit, the warehouse, the site round and the proof that gets the invoice paid. Where a back-office merchant ERP leads on the ledger and the counter, RouteMagic leads on the van and the dispute-proof site POD: it can run as your order management and accounting backbone, or sit alongside your existing ERP and own the delivery, ePOD and credit-gated capture it does not.

Yes. The multi-branch counter, contract pricing, trade credit and site-delivery model is the same whether you are a timber, electrical, plumbers or general builders merchant, or running a trade cash-and-carry. Multi-barcode lookup handles manufacturer, supersession and merchant-internal codes across the catalogue, so the product mix changes but the workflow does not.

Yes. ePOD captures signature, doorstep / site photo, geo-stamp and timestamp at every drop — so a foreman, labourer or unattended drop all carry the same indisputable proof. The geo-tagged photo of where the goods landed is what wins the credit-note argument; the POD PDF emails automatically to the account contact.

Company Branch Warehouse Setup models each depot as a branch with its own warehouses, employees and vehicles — all under one tenant. Customer accounts, contracted prices and credit limits follow the contractor across every branch they visit, so a trade account opened at the Surrey branch buys at the Sussex counter on the same terms.

Yes — the hybrid model is core. Delivery-point toggles control whether Van Sales is enabled per customer, so the same driver can confirm a scheduled site drop and then sell extras from on-van stock at the foreman’s top-up call at the next stop. The route planning software sequences the round and slots counter-rung top-ups in as the next nearest stop, so getting building materials to site stays one optimised round.

Each customer carries a Credit Class (Cash Only, Credit, Pre-Payment), a credit limit and a due-date policy. New credit sales pause when the contractor hits their threshold; the customer-balance ledger surfaces the running risk on the counter screen and the rep tablet; and overdue reminder templates run through the standard email-workflow engine.

Yes. The driver app is offline-first — routes, customers, products, prices and promotions download at the start of the day; every transaction writes locally and queues; a background sync pushes everything back when signal returns, with conflict resolution and no data loss.

Yes. Order Management captures orders from standing rounds, counter trade calls keyed into Telesales and Client Portal self-service — all writing to one customer master and one stock position, so contracted prices and credit-limit gating apply the same way whatever the channel and whichever branch.

Either. RouteMagic has a built-in accounting layer — sales and purchase ledger, nominal ledger, cashbook and bank reconciliation, MTD VAT, multi-company and multi-currency. If you prefer to keep your package, a configurable connector syncs invoices, credit notes, payments and customers to Sage 50, Xero, QuickBooks Online, Tally and Zoho Books, with field and tax mapping and its own sync log — ready for the contractor’s 30–60-day credit cycle.