Foodservicedistribution softwarethat hits OTIF

Foodservice distribution software runs the whole supply business for hotel, restaurant and catering wholesalers — order capture across every channel, contracted pricing and credit, the multi-temperature warehouse with FEFO and catchweight, the pre-open round with proof of delivery, and the ledger. It is the food distribution software a foodservice broadliner or specialist wholesaler uses to take an order and turn it into an OTIF kitchen drop and a settled invoice, without re-keying between systems.

For most foodservice wholesalers, RouteMagic is enough on its own — it carries ordering, contracted pricing, multi-temperature warehousing, the round and a built-in accounting ledger, so a smaller distributor runs end to end without buying a separate ERP. It is foodservice distribution software, not a manufacturing MRP: if you make and process food at scale you will still want a production ERP alongside. Larger distributors keep their existing finance package and sync to it. See wholesale distribution software for the warehouse-to-doorstep detail.

Yes. Pick paths segregate by temperature zone at the warehouse; cold-chain temperature monitoring captures readings from a paired Bluetooth probe at configurable intervals through the round; out-of-range readings raise live alerts to dispatch; and the at-the-door reading is captured on the ePOD — covering depot, loading and delivery legs for ambient, chilled and frozen zones.

Variable-weight items — fresh meat, fish, cheese, deli, fruit and veg — price per the actual weight captured at pick, with per-unit weight breakdown carried right through to the invoice. The driver can confirm or adjust the per-unit weight on confirmation at the back door, and any catchweight variance flows to a credit note automatically.

Yes. The Client Portal lets restaurants, hotels and caterers log in to browse the catalogue with their contracted prices, place repeat orders, view statements and pay outstanding invoices — portal orders drop into the same sale-order pipeline with a Source = CP flag for clean reporting. Tenants can brand the portal with their own logo, colours and domain.

Each customer carries a credit class (Cash Only, Credit, Pre-Payment), a credit limit and due-date policy. New credit sales pause when the operator hits their limit; the customer-balance ledger surfaces the running risk to the rep on the tablet; and overdue reminder templates run through the standard email-workflow engine.

Yes. The driver app is offline-first — routes, customers, products, prices and promotions download at the start of the day; every transaction writes locally and queues; a background sync pushes everything back when signal returns, with conflict resolution and no data loss.

Either. RouteMagic has a built-in accounting layer — sales and purchase ledger, nominal ledger, cashbook and bank reconciliation, MTD VAT, multi-company and multi-currency — so order-to-cash posts without re-keying. If you prefer to keep your package, a configurable connector syncs invoices, credit notes, payments and customers to Sage 50, Xero, QuickBooks Online, Tally and Zoho Books, with field and tax mapping and its own sync log — in time for the operator’s 14–30-day credit cycle.