Fleet management software that puts every van on a live map

Fleet management software puts every vehicle on a live map and tracks visits, inspections, maintenance, driver behaviour and proof of delivery on one platform. RouteMagic does it for distribution fleets — so dispatch, the workshop and the back office all work from the same live view across every branch.

RouteMagic is priced per user / vehicle — Lite at £29, Core at £39 and Premium at £59 per user a month. Most fleets start on Core and scale up; book a demo for a quote shaped around your vehicle count and branches.

Six things on one platform: live GPS tracking, geo-fenced visit confirmation, vehicle inspections, maintenance and service scheduling, driver-behaviour scoring, and proof of delivery — each feeding the same reports, with no paper and no separate systems. It plugs into route planning software ahead of the live map and ePOD software for the proof captured at every stop.

The five pillars are vehicle tracking, vehicle inspection, maintenance, driver activity and reconciliation — and RouteMagic maps to all five: live GPS tracking on the Route Monitor, pre-shift inspections on the driver app, per-vehicle maintenance scheduling, a per-driver activity ledger, and route close that reconciles every shift.

There is no single best fleet management software — it depends on the operation. Generic telematics platforms lead on raw vehicle tracking and fuel hardware. RouteMagic is built specifically for multi-drop distribution fleets: geo-fenced visit confirmation, ePOD-linked exceptions and a per-driver, per-route ledger that generic vehicle telematics does not give you. Best is the one that matches how your vans actually run their day.

Yes — the fleet management app scales from 5 to 500+ vehicles. A single-branch operation runs the same Route Monitor, inspections and maintenance scheduling as a multi-branch fleet; you pay per user / vehicle, so a small fleet starts small and adds vehicles and branches as it grows.

RouteMagic does not have a fuel-card module. It captures the distance and per-route mileage that feed a fuel-cost picture, but if you need full fuel management software with pump-level transactions, keep your fuel-card provider and use RouteMagic for tracking, inspections, maintenance and driver activity.

Yes — the live map runs cross-branch and per-territory; the master tenant gets consolidated visibility while branch users see their own scope. Multi-branch tenants (Company Branch Warehouse Setup) and franchise scoping both supported.

A radius around each customer’s configured lat/long acts as a geo-fence; the vehicle entering it auto-confirms arrival; dwell time tracks; exiting fires the stop-complete event. Out-of-fence visits flag as exceptions on the map for the dispatcher.

Yes — pre-shift Vehicle Inspection runs on the driver app with a configurable checklist per vehicle type, per-line photo prompt, defect flagging with severity, and signature on glass. Severity-based defects route to the assigned workshop for service-order auto-generation.

Per-vehicle service intervals (daily / weekly / monthly) auto-generate service orders when due; orders route to the vehicle’s default workshop with location, branch and operating hours captured; the workshop signs off; the record posts to per-vehicle service history.

WhatsApp (via WhatsApp Cloud API), SMS, email and push notifications. Trigger moments: order confirmation, out-for-delivery, pre-arrival ETA, POD signed, invoice issued. Drivers can also send ad-hoc templated messages (On the way, Delayed, Arrived — no answer).

Per-driver leaderboard scores route adherence, on-time delivery, POD completeness and safety-check completion; achievement and milestone notifications fire to drivers; the dashboard surfaces in the back office for ops and HR to see strike-rate and coverage per route.