Auto parts softwarethat gets the rightpart, every time

A motor factor is a wholesale distributor of automotive parts that supplies garages, workshops and fast-fit centres rather than the public — buying from manufacturers and parts makers and delivering on multi-drop trade rounds. RouteMagic is built for that operation: catalogue, credit, the garage round, core returns and the ledger on one platform.

Parts distributors typically run an automotive ERP or dedicated auto parts software that ties together the parts catalogue, stock, trade pricing and credit, the delivery round and accounts. RouteMagic does all of that in one system — order capture, inventory management, the multi-drop round and order-to-cash accounting — instead of stitching a warehouse, a sales app and a separate accounts package together.

Auto parts inventory management means controlling stock at SKU and barcode level across 100,000+ fitments, resolving OE, internal, legacy and supersession codes to one part, and tracking high-value units and returnable cores individually. RouteMagic scans every line, serial-tracks units like batteries and ECUs, holds cores as deposit items, and feeds the morning top-up with per-product min/max from sales history — see inventory management.

An auto parts catalogue maps a vehicle (by registration / VRM lookup or VIN) and a part to the right SKU, with cross-referencing so an OE reference, a factor-internal code, a legacy code or a supersession all resolve to the same current part. RouteMagic carries up to five barcodes per product, so any of those codes scans to one SKU — at the warehouse, on the van or at the trade counter — with an unknown barcode raising a warning rather than a silent fallback.

Yes. The same platform suits a spare parts trading company in the UAE, Saudi Arabia or the wider GCC: multi-currency pricing, FTA-compliant tax invoicing, the catalogue and credit control, and the multi-drop delivery round. One system serves UK motor factors and Gulf spare parts traders without a separate build.

Yes. Wholesale Delivery, Van Sales and the Client Portal feed the same load-order screen, so a van returning to branch can pick the next wave and head straight back out. Live Route Monitor and geo-fenced arrivals keep dispatch in control as orders are inserted into in-flight routes.

IMEI/Serial Tracking follows each individual unit through a four-stage chain — warehouse, vehicle, retailer, end-user — with every status change logged for audit. Each IMEI is unique across the tenant; deactivating a product preserves the chain history so sold units stay traceable.

Yes. Cores and returnable cases are modelled as Deposit Items against the customer balance, with optional monthly holding charges to encourage timely return. When the core comes back on the next van it reconciles cleanly; damaged stock routes to quarantine and triggers a credit note automatically.

Yes. Each product can carry up to five barcodes, so OE references, factor-internal codes, legacy codes and supersession codes all resolve to the same SKU on a scan — at the warehouse, the van or the counter. No silent fallback: an unknown barcode raises a warning.

The driver app is offline-first. Routes, customers, products, prices and promotions download at the start of the day; every transaction writes locally and queues; a background sync pushes everything back when signal returns, with conflict resolution and no data loss.

Yes. Order Management captures orders from standing rounds, telesales, the Client Portal and the trade counter — all writing to one customer master and one stock position, so contract pricing and credit apply the same way whatever the channel. Portal orders carry a Source = CP flag for reporting and drop straight into the same sale-order pipeline.

Either. RouteMagic has a built-in accounting layer — sales and purchase ledger, nominal ledger, cashbook and bank reconciliation, MTD VAT, multi-company and multi-currency. If you prefer to keep your package, a configurable connector syncs invoices, credit notes, core deposits, payments and customers to Sage 50, Xero, QuickBooks Online, Tally and Zoho Books, with field and tax mapping and its own sync log for audit.