The same patterns show up in almost every multi-SKU warehouse that hasn’t consolidated — and at least one of them is costing you cases this week.
Paper pick lists
Pickers walk the floor with a clipboard and a pen. Lines get missed, substitutions go undocumented, and the supervisor only finds out when the customer phones in short.
Eyeball receiving
Goods-in counts pallets, not batches. Wrong lot numbers slip into stock; expiry dates aren’t captured; a recall turns into two days of phone calls and an apology email.
Expiry written off because FIFO is ignored
Fresh, bakery, dairy and pharma ship in receipt order, not expiry order. Six to twelve percent of those categories quietly hits the wastage bin every month.
No live view across sites
Two warehouses, three spreadsheets, one phone call to find out whether you have stock to ship. Van loads can’t be reconciled because nobody knows what left the dock.
How RouteMagic solves it
One ledger, every move, every warehouse.
RouteMagic is cloud warehouse management software that records every stock move from goods-in to dispatch in one ledger — purpose-built for distributors, not retrofitted from a factory floor.
Goods-in & put-away
Every receipt is scanned, batched, expiry-checked and ledgered at goods-in. Put-away follows the bin rules, so nothing lands unrecorded.
Barcodedriven receipt
Expiryvalidated at receipt
Auto-suggestdestination bin
Locations & bins
A bin-level audit trail runs across every warehouse and entity. You know what sits in every location, down to the individual bin.
Bin-levelaudit trail
Multi-warehousefootprint
Multi-entityseparate ledgers
Picking, packing, loading
Picks are route-grouped and barcode-scanned, so loads go on in the right order. Everything caches offline, so the floor never waits on signal.
−50%pick time
Barcodescanned every line
Offlinewarehouse app
Batch, expiry, traceability
Every batch is tracked from receipt through to the customer who received it. A recall resolves to a customer list in minutes, not days.
FIFO / FEFOswitchable
Recallin minutes
Catchweightfirst-class
Stock takes & adjustments
Blind, cycle and batch-aware counts run mid-shift without a shutdown. Every variance carries a reason and every adjustment posts to the ledger.
Blind & cyclecounts
Batch-awarecounting
Reason-codedadjustments
Inter-warehouse & vehicle
Transfers move in two steps and auto-receive on the same site. Van returns reconcile against the load at end of day, with reason codes.
Two-steptransfers
Auto-receivesame-site
Carryovernext-day clean
Outcomes
What customers measure after switching.
Representative numbers from live warehouse rollouts.
< 1%Stock variance per count~10 minTo trace a batch recall0Stock-take shutdowns6–12%Fresh wastage recovered with FEFO
Customer spotlight
How Bits ’N’ Bobs eliminated 14% stock shrinkage.
Stock control at Bits ’N’ Bobs ran on trust — and the trust was costing them 14% in annual shrinkage. With RouteMagic, every receipt, transfer, pick and van load now writes to a live ledger; weekly manual stock-takes became continuous cycle counts; and back-office can see every movement in real time through Route Monitor. Two to three hours per day come back to operations, every day.
The ones that come up most often. Book a walkthrough for anything else.
What is a warehouse management system (WMS)?
A warehouse management system (WMS) records every stock move — goods-in, put-away, pick, pack, transfer and count — in one ledger, with batch and expiry enforced at receipt and pick. RouteMagic is cloud-based warehouse management software that runs the whole flow on one offline-capable app and syncs to your accounts package.
Can a small business run a WMS, or is it only for large warehouses?
Yes — RouteMagic suits a single-site distributor as readily as a multi-warehouse operation. Pricing is per user from £29 a month, so a small business pays for the seats it needs and adds bins, sites and entities as it grows, on the same platform.
Is this warehouse stock management software, or full WMS operations?
Both. RouteMagic is warehouse stock management software — bin-level stock, cycle counts and batch traceability — and the operational WMS around it: scanned goods-in, route-grouped picks, packing, loading and transfers. For pure stock valuation and accounting-led control, the same ledger feeds inventory management software.
Can the warehouse app run without signal?
Yes — the app caches inventory and batch data on-device, lets receivers and pickers work offline, and syncs when connectivity returns. Transactions sign locally with no conflicts.
Can we run blind counts on a busy warehouse?
Yes — blind counts are batch-aware and reason-coded. Cycle counts by location are also supported and don’t require a full shutdown.
What happens when a batch is recalled?
The system surfaces every customer who received units from that batch — across deliveries, returns and consignment — within minutes. Auditor export is one click.
What barcode hardware do you support?
Most rugged Android scanners and standard Bluetooth barcode hardware. We can confirm certified models for your country and use case.
Which accounts package do you integrate with?
Native two-way sync with Xero, QuickBooks, Sage 50, Sage 200, Tally, Zoho Books and Microsoft Dynamics 365. Custom: anything with a REST API.
Do you support multi-entity setups?
Yes — each entity has its own inventory ledger and bin configurations. Customer master can be shared or kept separate per entity.
See it on your own warehouse
Ready to put every move in a ledger?
Walk-through on a warehouse shaped like yours
30 minutes
We’ll ask about your SKUs, sites & batch rules first
