Dairy deliverysoftware that holdsthe cold chain

Milk round software runs a dairy delivery business on one platform — the daily standing-order round, the chilled FEFO warehouse, catchweight pricing for variable-weight cheese, returnable-crate deposits and the customer ledger. RouteMagic is built exactly this way for distributors, dairymen and wholesalers: orders come in across every channel, the chilled round goes out temperature-logged depot to doorstep on optimised route planning software, and invoices, credit notes and crate deposits settle the same day.

Standing orders auto-generate the recurring daily, weekly and monthly sale orders for every doorstep and multiple-store round, so planners touch only the exceptions, then quantities flex by weather, day-of-week and promotion. Reps and drivers work the round on the offline-first van sales software, and demand forecasting shapes tomorrow’s milk and yoghurt load from 90+ days of what each route actually sold.

Both — it is a complete milk delivery system for the round-trade and a full dairy ERP behind it. The same platform covers order capture, the chilled FEFO warehouse, catchweight pricing, the temperature-logged round and the sales, purchase and nominal ledgers, so a milk, cheese or butter distributor runs everything from depot to settlement without bolting separate dairy distribution software, accounting and forecasting tools together.

Yes. Drivers record temperature readings from a paired Bluetooth probe at configurable intervals through the round, with out-of-range readings raising live alerts to dispatch and an auditable temperature report generated for inspectors — covering depot, loading and delivery legs. At each drop the app can require a delivery-point reading too (the fridge-to-fridge multiples expect).

Batch-tracked products require batch number and expiry on every receipt and pick. The system auto-selects the nearest-expiry batch (FIFO/FEFO) at pick. For a recall you can query the full traceability chain from a supplier batch through to every customer that received units of it — recall-ready records, not a paper chase.

Crates, dollies, roll-cages and doorstep glass bottles are modelled as Deposit Items against each customer’s balance, with optional monthly holding rent to encourage timely return. Drivers count empties on every visit, the balance reconciles automatically, and a back-office report shows the full per-customer and per-route empties picture for proactive recovery.

Yes. Catch Weight handles variable-weight items priced per the actual weight captured at pick rather than a notional case price, with per-unit weight breakdown carried right through to the invoice. Switch on the company setting and flag the product as catchweight to enable per-unit weight pricing.

Standing Orders auto-generate daily sale orders for doorstep and multiple-store rounds; the offline-first driver app keeps working through the pre-dawn beat with patchy signal; electronic proof of delivery captures signature, timestamp and the at-the-door temperature reading at every door (or geo-fenced confirmation for unattended drops); the same flow handles the chilled HoReCa specialist round too.

Yes. Order Management captures orders from telesales, WhatsApp and SMS, the customer self-service portal, the trade counter and the van — all writing to one customer master and one stock position, so contract pricing, catchweight rates and credit apply the same way whatever the channel. Standing orders auto-generate the recurring milk and yoghurt rounds on top.

Either. RouteMagic has a built-in accounting layer — sales and purchase ledger, nominal ledger, cashbook and bank reconciliation, MTD VAT, multi-company and multi-currency. If you prefer to keep your package, a configurable connector syncs invoices, credit notes (returns and catchweight variance), deposits, payments and customers to Sage 50, Xero, QuickBooks Online, Tally and Zoho Books, with field and tax mapping and its own sync log — in time for the multiple’s settlement cycle.