Wholesale distribution software that runs order to cash

Wholesale distribution software runs the order-to-cash cycle for B2B distributors: order capture, warehouse pick-pack-load, route-optimised delivery, invoicing and credit control on one platform. RouteMagic does all of it in one system, so orders aren’t re-keyed between a generic ERP, a spreadsheet and a paper POD book.

Yes. Start with one team and a few vans, then add warehouses, routes, entities and users on the same platform and data. RouteMagic was built for the complexity mid-market and enterprise distributors deal with, so nothing has to be replaced as you scale, but that capability is configuration rather than a long implementation, which is what makes it practical at the smaller end too.

Yes. Standing Sale Orders auto-generate on the schedule you set; telesales agents take calls against a call cycle and build orders live. Portal orders, rep orders and quotes land in the same pipeline and go through the same warehouse pick / pack / load steps.

All first-class flows. The driver records the reason, captures a photo if needed, and the order splits or amends cleanly. The invoice reflects what was actually delivered; the rest becomes a back-order, a return, or a cancellation. Your rules decide.

Batch Management tracks batch numbers and expiry from receipt through delivery. Picking can enforce FIFO or FEFO; expiry is validated on receipt, pack and deliver. Cold-chain temperature can be captured at POD.

After POD confirms the delivered quantities, the order moves to Pre-Invoice. Finance can review exceptions (amendments, substitutions, short deliveries) or let clean orders auto-advance to Invoiced. Skip the step entirely with one setting if you prefer same-second invoicing.

Every customer has a Credit Class, a credit limit and a live Customer Balance. Orders over the limit can block at entry, at load, or at delivery, depending on how strict you want to be. Dunning messages fire automatically against aging buckets.

RouteMagic connects to Xero, QuickBooks, Sage 50, Sage 200, Tally, Zoho Books and Microsoft Dynamics 365. Stripe and Razorpay handle card, UPI and recurring payments, and anything else goes through the REST API. Invoices meet UK Making Tax Digital and UAE FTA e-invoicing requirements.

Create, picked, packed, loaded, delivered, with cancel, hold, return and service branches and a separate track for quotes. Then pre-invoice, ready, invoiced, unless you would rather invoice the moment the POD lands.

Yes. Raise the order with agreed prices and an ETA per line, get it approved and email it to the supplier. Receive against it with batch and expiry captured, then match the purchase invoice to what actually arrived and keep supplier terms, payments and credit notes on the same ledger.

Either. Pack into cages, pallets or totes in the warehouse and the driver confirms one row per package by scanning it, skipping the line-by-line screen entirely. Pack loose and the driver confirms each line instead. The order tells the app which way to run.

It waits in a review queue as submitted, approved, rejected or merged, and approval runs the same credit, pricing and minimum-order checks a telesales order gets.