Van sales teams across FMCG, food and beverage, automotive and pharmacy run their day on RouteMagic.
The problem
Common van sales problems our software solves
The same patterns show up in almost every van sales fleet still running its rounds on paper and spreadsheets, and at least one of them is yours.
Cash & stock leakage
Paper receipts, best-effort counts, trust-based loading. A few percent of takings and a few cases of stock quietly disappear between depot and doorstep, and nobody can say where.
Pricing chaos
Stale price lists, manual overrides, promos remembered or not. Reps argue, customers dispute, margin floors get crossed at the door.
The 30-minute end of day
20 to 30 minutes per driver at the depot with a clipboard, a calculator and a stack of dockets, before anyone goes home.
Everything keyed twice
Written at the door, retyped in the back office, keyed again into accounts. Every re-entry burns hours and seeds errors no one catches until month-end.
How RouteMagic solves it
One app. The whole van-sales day.
The whole direct store delivery (DSD) round on one app — built for the van, not a back-office tool bolted onto a phone.
Van Loading & Stock Accuracy
The round starts before the driver does. The warehouse picks against today’s beat and every case is scanned onto the van and locked to whoever’s driving — so the stock that leaves the gate is the stock that comes back or gets paid for.
−50%load time
0gate disputes
100%audit trail
Selling at the Customer
At the first shop the rep’s app already knows this customer — their prices, this week’s promos, what they bought last time, how much credit’s left. The order’s suggested, the price is right first time, and the invoice prints at the door — the salesman app reps actually want.
≈0pricing disputes
Livepromos & credit
0re-keying
Returns, empties & checks
Selling is half the stop. Expired stock comes off, empties and crates go back on the deposit ledger, a fridge gets photographed, a survey gets logged — each a tap, each posted to the right place, not scribbled on a docket that never reaches the office.
One tapper job
100%reason + photo
Liveexpiry tracking
Payment Collection & Compliance
Then they get paid — cash counted by denomination, a cheque photographed, a card or UPI reference captured — every receipt stamped with time and place, with FTA-compliant e-invoicing where the Gulf needs it. The money’s accounted for at the door, not reconstructed that night.
100%receipts geo + time-stamped
0lost cheques
FTA-readye-invoicing
End-of-Day Reconciliation
Back at the depot the day used to mean half an hour with a calculator. Now stock, cash and returns reconcile themselves, the supervisor signs off on a screen, and the deposit slip prints in a tap — the van’s empty, the books agree, everyone goes home.
Autostock, cash & returns
1-tapdeposit slip
PaperlessEOD sign-off
The month takes care of itself
By the time finance sits down it’s all there: commission already calculated — returns-aware, so nobody’s paid for a sale that came back — the route live on a dashboard, and a month-end that took three days now takes an hour.
Dailycommission
0commission clawback fights
Livedashboards
Outcomes
The numbers customers measure after switching.
Real numbers from live van-sales rollouts.
<0.5%Cash variance per route~15 minTo close the day1 hrTo close the monthly books0Sales lost in a dead zone
Customer stories
Stock control you can finally trust.
Stock control at Bits ’N’ Bobs ran on trust. With no real view of what moved between depot and doorstep, 14% of stock quietly went missing a year and end-of-day was a nightly fight with a calculator. They put every van on RouteMagic — load scanned to the driver, every sale, return and transfer on one live ledger. Within a year shrinkage was gone, admin dropped two to three hours a day, and the office could finally see every van in real time.
Where the manual stack leaks — and how RouteMagic seals it.
Capability
Manual / spreadsheet stack
RouteMagic
Load verification
Paper picklist, eyeballed at the gate.
Scanned, signed, locked to the driver.
Cash at the door
Reconstructed from a docket book that night.
Counted at the door, by denomination.
Pricing accuracy
Stale lists, manual overrides.
Live per-customer rules, margin floor enforced.
End of day
Half an hour with a calculator.
Reconciles itself, signed off on a screen.
Returns audit trail
Receipt book, partial reconciliation.
Reason + photo + ledger, every time.
Commission disputes
Days of month-end argument.
Returns-aware engine, no clawback fights.
Integrations
Plugs into the stack you already run.
Two-way sync with your accounts package and payments — invoices, payments and credit notes flow straight from the van to your ledger, FTA e-invoicing included.
Need something else? We build custom integrations tailored to your stack.
The ones that come up most often. Book a walkthrough for anything else.
What is van sales software?
Van sales software is a mobile app that lets drivers sell, invoice and take payment from the van, then reconcile stock and cash automatically at end of day. RouteMagic runs fully offline and syncs to your accounts package on reconnect.
What is van sales in FMCG?
Van sales (van selling) is the FMCG model where the driver carries stock and sells, invoices and collects payment at each store on the round — unlike pre-selling, where orders are taken for delivery later. It suits short shelf-life and impulse lines that shops reorder often.
What is direct store delivery (DSD)?
Direct store delivery (DSD) is when a supplier delivers, invoices and settles straight to the store, skipping the retailer’s central warehouse — the model van sales runs on. RouteMagic handles the whole DSD round on one offline-first app: load, sell or deliver, take payment and reconcile.
Which software is used for sales on the van?
A van sales (or DSD) app on the driver’s handheld, backed by a back-office that handles pricing, stock, routes, invoicing and reconciliation. RouteMagic is one platform for both — the driver sells and gets paid from the van, and the office sees every round live.
Is there free van sales software?
Free tools tend to be order-taking apps without the stock control, cash reconciliation and accounts sync a real round needs. RouteMagic starts at £29 per user per month and replaces the paper-and-spreadsheet stack rather than adding to it.
How much does van sales software cost?
RouteMagic van sales software starts at £29 per user per month for Lite, £39 for Core (most popular) and £59 for Premium, billed monthly. All plans share the same platform and data.
How is van sales software different from a field sales app?
Van sales software sells stock carried on the van and invoices at the door. A field sales (pre-sales) app takes orders for delivery later. RouteMagic supports both and lets reps switch between them.
What happens when the van has no signal?
Everything works offline: selling, invoicing, payment capture and returns. Transactions are signed locally and sync on reconnect with no conflicts. We’ve validated routes that go four hours without coverage.
How do you handle catchweight / variable-weight products?
First-class catchweight: load by weight, sell by weight, invoice by weight, reconcile by weight. Critical for meat, fish, deli and produce.
Which accounts package does it integrate with?
Native two-way sync with Xero, QuickBooks, Sage 50, Sage 200, Tally, Zoho Books and Microsoft Dynamics 365. Custom: anything with a REST API.
What’s the data-migration plan from our current system?
Master data in week 1, transactional history in week 2, parallel run in week 3. We’ve moved teams off Bizom, SAP DSD, custom SFAs and spreadsheet stacks.
Can we use our existing pricelists and promotions?
Yes, imported in week 1, including customer-specific overrides. Most teams go live without re-keying any pricing.
How does commission handle returns and credit notes?
The commission engine is returns-aware. Returns and credit notes adjust commission in the same cycle, so you never pay out on a sale that came back the next day.
Is RouteMagic a salesman app?
Yes — for field reps it is the salesman app: customer, pricelist, promos, credit and order history on the handheld, with the order built and invoiced at the door. The same app also runs delivery, payment capture and end-of-day reconciliation.
Does it handle FTA VAT e-invoicing for the UAE and Gulf?
Yes. RouteMagic issues compliant tax invoices at the door and supports FTA VAT e-invoicing for the UAE and wider Gulf, so van-sales billing meets local requirements without a separate billing machine.
See it on your own routes
Book a demo on your own routes
A walk-through on a route shaped like yours
30 minutes
We’ll ask about your fleet, products and cash flow first
