Transport management software for every leg, load and shift
Tour planning, route optimisation, live ETAs, signed PODs and subcontractor reconciliation — one transport management system (TMS) for hauliers and 3PLs.
The same patterns show up in nearly every haulier, 3PL and contract-logistics operator that hasn’t consolidated — and at least one of them is yours.
No live fleet visibility
Customers ring asking where their load is. Traffic managers ring the driver. Account managers field calls instead of growing accounts. Slips become SLA breaches because nobody saw them coming.
Routes hand-built every shift
Whiteboard, spreadsheet and local knowledge. Two-to-three hours per planner, per shift — with no capacity check, no rest-hour rule and no real cost optimisation in the loop.
ETA promises are guesses
Booked windows quoted from gut feel. Geo-fence breaches and exceptions noticed after the customer complains. Re-attempts cost a slot the next day — and the relationship the day after.
Subcontracting is a blind spot
Customer rate sits in one spreadsheet, carrier rate in another. Subcontractor invoices reconcile by hand, weeks late. Per-carrier margin only shows up at year-end — if at all.
How RouteMagic solves it
One platform, order intake to signed POD.
Transport-management and logistics software built for the operator running the freight — not a freight-forwarding tool with delivery bolted on.
Tour, run & leg planning
A pile of orders becomes an optimised, drag-and-drop plan in minutes. The plan stays capacity-aware, rest-hour aware and cost-aware throughout.
Optimisedsequence + resources
Multi-dayrest-hour plans
Drag & dropoverride the optimiser
Live visibility & ETA
Every run, stop and ETA sits live on one screen, drillable down to the POD. No more phone calls to drivers to find out where a load is.
Real-timemap + tiles
Live ETAupdates without refresh
Per-stopdrill-down to POD
Driver app
Run details, navigation and capture all sit on the device. The app works offline and syncs live the moment signal returns.
Offline-firstcapture
Per-stopgoods-type call-ins
Geofencedarrival / departure
POD lifecycle & audit
Every POD moves through Pending to Approved or Unapproved, so only clean PODs flow to invoicing. Unapproved drops never reach the bill.
Pending → Approvedreview queue
ClausedPODs first-class
OutstandingPOD chase list
Subcontracting & multi-carrier
Subcontractor management built in: hand work to a third party and keep full sight of rate, profitability and invoice. Per-carrier margin shows up this run, not a quarter later.
Subcontractormaster file
Customer ratevs sub rate
Per-carrierprofitability
Fleet & resource management
Vehicles, drivers, capacity and maintenance all wire into the run plan. Resources get planned against the day, not chased once they slip.
Vehiclecapability matching
Driveravailability live
Maintenanceservice intervals
Outcomes
What customers measure after switching.
Representative numbers from live transport-management rollouts.
~2 hrsPlanner time saved per shiftLiveETA on every active stop4 weeksTo first depot live0Unapproved PODs reach invoicing
Customer spotlight
How Covetrus cut delivery delays by 87% on a next-day promise.
Before RouteMagic, Covetrus Ireland ran its next-day delivery operation on paper run-sheets, manual spreadsheets and signed dockets returned days after the drop. With RouteMagic, every one of the 25 vans now runs the driver app: routes dispatch from the Back-Office, the Route Monitor tracks the fleet live, and every stop captures an electronic POD — signature, photos, geo-stamp — the instant it’s done. Exceptions flag on the map for dispatchers to act on; customer notifications fire automatically; the audit trail is fully digital and searchable.
Haulage, 3PL and own-fleet distribution alike — anywhere the run plan, the ETA and the POD decide whether the day pays for itself. Find your industry to see the fit.
Questions a transport buying committee actually asks.
The ones we get asked most. Book a walkthrough for anything else.
What is transport management software?
Transport management software (a TMS) runs the transport day on one platform — order intake, tour planning, route optimisation, live ETAs, signed PODs and subcontractor reconciliation, for hauliers and 3PLs. RouteMagic covers it order intake to signed POD, then syncs straight to your accounts package.
How does a TMS differ from an ERP?
A TMS is the transport-execution layer — it plans the runs, tracks the fleet, captures the PODs and reconciles subcontractors. An ERP runs the wider business (finance, stock, purchasing). RouteMagic does the transport execution and syncs the results — invoices, payments, credit notes — two-way into your ERP or accounts package, rather than replacing it.
Is SAP a TMS?
SAP TM is an enterprise transport module aimed at large, complex shippers. RouteMagic is an operator-grade TMS built for hauliers and 3PLs who need to plan, track, prove delivery and reconcile subcontractors without an enterprise rollout — and it connects to the accounting or ERP package you already run.
What is the best transport management software for hauliers and 3PLs?
The right fit is the system that runs your day end to end — order intake to signed POD — and shows subcontractor margin live, not at year-end. That order-to-invoice plus per-carrier reconciliation angle is where RouteMagic out-specifies fleet-led or freight-forwarding tools. Book a walkthrough on a depot shaped like yours to compare it against your current stack.
Do you handle route planning, or just transport management?
Both — the optimiser sequences stops, groups runs and respects every fleet constraint inside the TMS. If you want the optimisation engine in depth, see our route planning and optimisation software.
How does the route optimiser work?
Given stops, service windows and the available fleet, the optimiser sequences the stops, groups them into runs and estimates driving time and distance. Planners get a proposed plan they can accept, tweak or override. Multi-day plans honour distance, time, driver availability, vehicle capacity and rest-hour rules.
Can we still override the optimiser?
Yes — drag-and-drop on the planner board. Local knowledge often beats the optimiser on edge cases; the system gives you a starting point, not a mandate.
How is “where is my load?” handled?
The Route Monitor and ETA Arrivals Board give traffic managers and customer service a live view: every active stop, projected arrival time, status colour-coded, drill-down per stop. ETAs update without refresh as drivers progress.
How do subcontracted runs work end-to-end?
Mark the order or leg as subcontracted and assign the carrier. The customer rate and subcontractor rate stay distinct. After the work is completed and POD’d, a Subcontractor Invoice is raised — standard, self-bill or extras-only — and per-order, per-carrier margin shows up on the Subcontract Profitability Report.
Does the driver app work offline?
Yes — full run cached locally, navigation, signature, photo, notes and exceptions all work offline. Sync on reconnect with no conflicts. We’ve validated routes that go four hours without coverage.
Which accounts package do you integrate with?
Native two-way sync with Xero, QuickBooks, Sage 50, Sage 200, Tally, Zoho Books and Microsoft Dynamics 365. Custom: anything with a REST API.
Can the ETA board feed our customer portal?
Yes — ETAs are exposed through the API; most customers either embed the live view in their own portal or use ours under their brand.
See it on your own fleet
Ready to plug the leaks in your transport operation?
Walk-through on a depot shaped like yours
30 minutes
We’ll ask about your fleet, subcontractors & rate cards first
