What the sheet checks
One sheet covers one driver for one day, and it checks money only. It answers three questions in order: what did the driver sell today, how was it paid, and is the money in the bag what those two answers say it should be. Old debt gets its own section because it is not part of today’s sales, and the van’s stock is counted on the van load sheet.
It suits van sales drivers who invoice and collect at the door, and delivery drivers who collect payment on pre-sold orders. For a delivery driver, section 1 holds the invoices delivered today.
How to fill it in
- Count the cash first. Fill in section 4 before anyone looks at what the invoices say. A count made without the target in view is the one you can trust.
- Total today’s invoices and credit notes in section 1, from the invoice book or the handheld’s day summary.
- Split today’s payments by method in section 2. The card figure is the terminal’s end-of-day total. Anything not paid today goes on the “left on account” line, including the unpaid part of an invoice paid in part.
- List old-debt payments in section 3, one line each with the invoice number. They never go in section 2.
- Work section 5 line by line. Take the opening float off first, so it is never mistaken for takings, and take off cash paid out only where a receipt is attached.
- List every cheque in section 6. The banking slip is built from this list.
- Explain any difference, then both sign. A difference is a question, not a verdict. The cash bag number ties the sheet to the bank deposit.
Driver cash-up sheet
One driver, one day. Money only: the van stock is checked on its own sheet.
1. Today’s sales
| Item | How many | Value (£) |
|---|---|---|
| Invoices raised today | ||
| Less credit notes and returns today | ||
| Net sales today |
2. How today’s sales were paid
Paid today plus left on account should equal net sales in section 1.
| Method | From the invoices (£) | Collected (£) | Difference (£) |
|---|---|---|---|
| Cash | |||
| Cheque | |||
| Card (terminal end-of-day total) | |||
| Other (write which) | |||
| Paid today | |||
| Left on account (not paid today) |
3. Old debt collected (earlier invoices)
Never in section 2. A payment against an old invoice must not cover a gap in today’s takings.
| Customer | Invoice no. | Method | Amount (£) |
|---|---|---|---|
| Total old debt collected |
4. Cash count
Count before you look at sections 2 and 3, so the answer does not steer the count.
| Denomination | How many | Value (£) |
|---|---|---|
| £50 notes | ||
| £20 notes | ||
| £10 notes | ||
| £5 notes | ||
| £2 coins | ||
| £1 coins | ||
| 50p | ||
| 20p | ||
| 10p | ||
| 5p | ||
| 2p | ||
| 1p | ||
| Total cash counted |
5. Cash check
| Line | Amount (£) |
|---|---|
| A. Total cash counted (section 4) | |
| B. Less opening float | |
| C. Cash takings in hand (A − B) | |
| D. Cash from section 2 plus cash from section 3 | |
| E. Less cash paid out on the round (receipts attached) | |
| F. Cash that should be in hand (D − E) | |
| Difference (C − F): plus is over, minus is short |
6. Cheques handed in
The total should match the cheques in sections 2 and 3 together.
| Customer | Cheque no. | Old debt? | Amount (£) |
|---|---|---|---|
| Total cheques |
Difference explained
Sign-off
Driver cash-up sheet
One driver, one day. Money only: the van stock is checked on its own sheet.
1. Today’s sales
| Item | How many | Value (€) |
|---|---|---|
| Invoices raised today | ||
| Less credit notes and returns today | ||
| Net sales today |
2. How today’s sales were paid
Paid today plus left on account should equal net sales in section 1.
| Method | From the invoices (€) | Collected (€) | Difference (€) |
|---|---|---|---|
| Cash | |||
| Cheque | |||
| Card (terminal end-of-day total) | |||
| Other (write which) | |||
| Paid today | |||
| Left on account (not paid today) |
3. Old debt collected (earlier invoices)
Never in section 2. A payment against an old invoice must not cover a gap in today’s takings.
| Customer | Invoice no. | Method | Amount (€) |
|---|---|---|---|
| Total old debt collected |
4. Cash count
Count before you look at sections 2 and 3, so the answer does not steer the count.
| Denomination | How many | Value (€) |
|---|---|---|
| €100 notes | ||
| €50 notes | ||
| €20 notes | ||
| €10 notes | ||
| €5 notes | ||
| €2 coins | ||
| €1 coins | ||
| 50c | ||
| 20c | ||
| 10c | ||
| 5c | ||
| 2c and 1c | ||
| Total cash counted |
5. Cash check
| Line | Amount (€) |
|---|---|
| A. Total cash counted (section 4) | |
| B. Less opening float | |
| C. Cash takings in hand (A − B) | |
| D. Cash from section 2 plus cash from section 3 | |
| E. Less cash paid out on the round (receipts attached) | |
| F. Cash that should be in hand (D − E) | |
| Difference (C − F): plus is over, minus is short |
6. Cheques handed in
The total should match the cheques in sections 2 and 3 together.
| Customer | Cheque no. | Old debt? | Amount (€) |
|---|---|---|---|
| Total cheques |
Difference explained
Sign-off
When the cash-up does not balance
Check the paperwork before the person. Look for a payment written against the wrong method, an old-debt payment in today’s column, a float that was never taken off, or a credit note raised at the door that never reached section 1. If the difference survives those checks, our guide to tracing day-end variance works through the rest, including the stock side.
What a paper cash-up cannot see
The sheet checks the totals the driver writes down. It cannot tell you whether an invoice was priced correctly, or whether a payment was taken and never written up. The office only sees it when the van is back. And the driver knows which customers owe old debt only if someone printed the list that morning.
