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Wholesale Distribution Software

Pre-orders in, perfect deliveries out, cash the same day

Run the whole order-to-cash cycle on one platform — built for UAE wholesalers and distributors.

  • Telesales, standing orders and portal — one order pipeline
  • Live stock and credit checks before anything leaves the depot
  • Same-day invoicing, with proof of delivery on every drop

80+ distributors run their daily operation on RouteMagic

Order Capture & Telesales

Telesales, standing orders and portal — every order, one pipeline

Take orders by phone, app or portal and feed them all into one flow — built for UAE wholesalers and distributors.

  • Telesales call lists, standing orders, quotations and a B2B portal in one queue
  • Live stock and credit checked at order entry, before anything is promised
  • Orders flow straight to picking and delivery — no re-keying

80+ distributors run their daily operation on RouteMagic

Warehouse & Stock Software

Pick, pack and load right, no wrong box on the van

Scan-verified fulfilment with FEFO batches and blind counts — built for UAE wholesalers and distributors.

  • FEFO enforced on scan, with batch and expiry captured automatically
  • Scan-verified pick, pack and load, so the right stock leaves the depot
  • Blind stock takes across every warehouse and van, variance posted clean

80+ distributors run their daily operation on RouteMagic

Distribution Billing

Clean orders, invoiced same day, no revenue leakage

One order-to-cash flow where deliveries auto-invoice, FTA-compliant — built for UAE wholesalers and distributors.

  • Clean orders auto-advance to invoiced the same day, not days later
  • FTA-compliant VAT invoices raised straight from the delivered order
  • Exceptions flagged for review, not left to leak revenue

80+ distributors run their daily operation on RouteMagic

Credit Control & PDC

Limits enforced, cheques tracked, aged debt under control

Credit limits held at order, load and delivery, with post-dated cheques tracked — built for UAE wholesalers and distributors.

  • Credit limits enforced at order, load and delivery — nothing over-limit ships
  • Post-dated cheques (PDCs) recorded and tracked to due date
  • Statements of account and aged-debt analysis per customer

80+ distributors run their daily operation on RouteMagic

Book a 20-minute demo No sales pitch. See it on your routes.

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& many more live in the UAE
The status quo

Five disconnected tools, one leaking operation

  • Orders ship over the credit limit Bad debt discovered only at month-end
  • Deliveries get disputed Lost claims with no proof to defend them
  • Invoices lag the van by days 3–7 days of earned cash stuck in limbo
  • Stock counts never agree Over-promising, stock-outs and dead stock at once
The status quo

Orders arrive five different ways and land nowhere

  • Reps, phone and WhatsApp orders live in separate books Double entry, missed orders and no single view of the day
  • Standing orders get keyed by hand each cycle Regular customers dropped when someone forgets
  • Orders taken with no stock check Promises you can’t fill and shorts discovered at the van
  • Orders taken over the credit limit Bad debt found only after the goods have gone
The status quo

The warehouse and the van never quite agree

  • Pickers work off paper lists Wrong items loaded, disputes at the door and returns to process
  • Batches and expiry tracked by memory Near-date stock shipped ahead of fresh, or missed entirely
  • Counts done with quantities on show Numbers copied, not counted — variance hidden, not found
  • Stock counts never agree Over-promising, stock-outs and dead stock at once
The status quo

The van’s back, the invoice isn’t

  • Invoices are keyed from delivery notes by hand 3–7 days of earned cash stuck in limbo
  • Shorts and substitutions never reach billing You invoice what was ordered, not what was delivered — and lose the rest
  • Prices and promotions re-entered at billing Errors, credits and disputes that delay payment further
  • Exceptions hold up the whole run Clean orders wait behind the messy ones
The status quo

You find the credit problem after the goods have gone

  • Orders ship over the credit limit Bad debt discovered only at month-end
  • Post-dated cheques live in a drawer Cheques missed at due date, cash left uncollected
  • Statements built by hand in a spreadsheet Slow to send, disputed on arrival, payment delayed
  • No one sees aged debt until it’s aged Overdue accounts keep buying while the balance climbs
How RouteMagic runs it

Order to cash, on one system

  1. Capture every order

    Telesales with call lists, recurring standing orders, quotations, a B2B portal and rep orders — one pipeline.

  2. Check stock & credit at entry

    No over-limit order leaves the depot; live stock and credit checks at order entry.

  3. Pick against the route

    FIFO/FEFO enforced on scan, batch and expiry auto-captured, scan-verified loading with sign-off.

  4. Prove the drop

    ePOD with door-side amendments — shorts, substitutions, refusals — plus signature, photos and geo-stamp.

  5. Invoice the same day

    Clean orders auto-advance to invoiced; exceptions are flagged for review, not held up.

  6. Control credit & returns

    Credit holds at order, load or delivery; returns auto-routed with credit notes generated at POD.

How RouteMagic runs it

One pipeline, every order captured

  1. Take orders by phone

    Telesales with call schedules, customer context and recent-order history on one screen for the agent.

  2. Automate standing orders

    Recurring sale orders generate on each customer’s delivery days, so regular orders are never missed.

  3. Open a B2B portal

    Customers place their own orders through the client portal or D2C app, flagged for review before they join the plan.

  4. Capture rep and app orders

    Reps take orders in the field from an in-built catalogue, and can add a new customer straight into the next route.

  5. Check stock and credit at entry

    Live stock and a credit check run at order entry, so nothing over-limit or out-of-stock is promised.

  6. Flow to fulfilment

    Confirmed orders auto-advance to picking, loading and delivery, with a proforma raised at placement.

How RouteMagic runs it

Stock right, warehouse to van

  1. Pick against the plan

    Detailed pick lists aligned to the day-of route, including bulk picking waves across several confirmed orders.

  2. Enforce FEFO on scan

    FIFO/FEFO applied at scan, with batch and expiry auto-captured from receipt through to delivery for full traceability.

  3. Pack and load scan-verified

    Picked goods organised into packages and loaded onto vans against the run, verified by scan with recurring templates for repeat patterns.

  4. Put away by bin

    Bin-level storage with shelf-life-aware put-away and largest-free-space allocation, tracked through bin transactions.

  5. Count blind

    Warehouse and van stock takes with expected quantities hidden, so counts are honest and variance is posted, not guessed.

  6. Track every movement

    An inventory ledger records every in and out, with stock-condition changes between good, damaged and quarantine.

How RouteMagic runs it

Order to cash, one flow

  1. Bill from the delivered order

    Proforma raised at order placement, final invoice generated on fulfilment — no re-keying from paper.

  2. Invoice the same day

    Clean orders auto-advance to invoiced; exceptions are flagged for review, not held up.

  3. Raise FTA-compliant invoices

    Invoices raised VAT-compliant for UAE FTA e-invoicing, with branded PDF templates for every document type.

  4. Capture what actually shipped

    Shorts, substitutions and refusals recorded at the door flow into billing, so you invoice what was delivered.

  5. Run bulk and consolidated

    Bulk invoice runs and consolidated per-customer invoicing, priced from customer pricelists and promotions automatically.

  6. Handle returns and credits

    Returns route to the right stock condition and credit notes generate against the original order, linked and traceable.

How RouteMagic runs it

Credit held, cheques tracked, debt visible

  1. Enforce limits at every gate

    Credit holds apply at order, load or delivery, with risk-based credit classes and overdue thresholds governing who can buy.

  2. Track post-dated cheques

    Record PDCs against invoices and follow each one to due date, alongside cash, card, bank transfer and credit-note payments.

  3. Send statements of account

    Customer statements, running balances and a filterable transaction stream per account, ready to issue from the portal.

  4. Watch aged debt

    Aged-debt analysis and customer balances surface overdue accounts before the balance runs away.

  5. Warn drivers at the door

    Driver-facing dunning messages and access codes that override authority limits keep collection in the field, not just the office.

  6. Reconcile the cash

    Driver-collected cash checked against system totals, with deposit records and cash-journal reconciliation posted.

What changes

Cash in faster, disputes down

Same day Delivery-to-invoice, from 3–7 days
0 Over-limit orders shipped
1 Platform and contract, not five
Fewer Disputed deliveries, with proof on every drop
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What changes

Every order in, nothing dropped

1 Order pipeline, not five order books
0 Standing orders missed each cycle
Fewer Shorts and over-limit orders promised
Same day From order taken to picking started
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What changes

The right stock, every load

0 Wrong boxes loaded, with scan-verified picking
FEFO Enforced on scan, batch and expiry captured
Blind Stock takes, variance found not hidden
Fewer Returns and door disputes from mis-picks
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What changes

Cash in faster, nothing leaking

Same day Delivery-to-invoice, from 3–7 days
FTA VAT-compliant invoices, raised automatically
0 Clean orders waiting behind exceptions
Fewer Billing errors from manual re-keying
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What changes

Chase less, collect faster

0 Over-limit orders shipped
PDC Post-dated cheques tracked to due date
Auto Statements of account, per customer
Fewer Days sales outstanding, aged debt in view
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Pricing

Simple per-user pricing

Per user, per month (AED). Final pricing confirmed on your demo.

Most Popular

Core

AED 199/ user / month

Full order-to-cash

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Premium

AED 299/ user / month

Advanced analytics, multi-site

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  • Start with a scoped pilot on one depot or route — usually live in 4–6 weeks
  • Keeps your accounts package — two-way sync with Sage, Xero, Zoho and Tally
Questions

What UAE wholesalers ask

What software do UAE wholesalers use to run distribution?

A platform that runs order-to-cash on one system — order capture, warehouse, delivery, invoicing and credit control. RouteMagic does all of it.

Does it replace my accounting package?

No — it feeds it. RouteMagic syncs two-way with Sage, Xero and Zoho, and exports to Tally and QuickBooks, so finance keeps the system it trusts.

Can it handle general-trade and modern-trade channels?

Yes — customer-specific pricing, promotions, standing orders and credit terms per account, across GT and MT.

Is it FTA e-invoicing compliant?

Yes — invoices are raised VAT-compliant for UAE FTA e-invoicing.

How fast can we go live?

A scoped pilot on one depot or route is usually live in 4–6 weeks before you scale.

Questions

What distributors ask about order capture

What software captures telesales and B2B orders in one pipeline?

RouteMagic takes telesales call-list orders, standing orders, quotations, rep orders and B2B portal orders into a single queue that flows straight to fulfilment.

Can regular customers order without a call?

Yes — standing orders auto-generate on each customer’s delivery days, and customers can self-serve through the client portal or D2C app.

Does it check stock and credit while the order is taken?

Yes — live stock and a credit check run at order entry, so agents don’t promise what you can’t ship or bill.

Can reps take orders in the field?

Yes — reps order from an in-built catalogue on a phone or tablet, and can add a new customer directly into the next route.

Does it replace my accounting package?

No — it feeds it. RouteMagic syncs two-way with Sage, Xero and Zoho, and exports to Tally and QuickBooks.

Questions

What distributors ask about warehouse and stock

What warehouse and stock software keeps the van matching the depot?

RouteMagic runs scan-verified pick, pack and load with a live inventory ledger across every warehouse and van, so warehouse stock and van stock stay in step.

Does it handle FEFO, batches and expiry?

Yes — FIFO/FEFO is enforced on scan, and batches and expiry are tracked from receipt to delivery for traceability and expiry control.

Can we run blind stock takes?

Yes — count warehouse and van inventory with expected quantities hidden, then post the variance.

How does it stop the wrong box going out?

Picking, packing and loading are verified by scan against the confirmed order, so mismatches are caught before the van leaves.

Does van stock update in real time?

Yes — van inventory shows live, depleting as drivers sell or deliver, with blind van stock takes from the app.

Questions

What distributors ask about billing

What distribution billing software invoices same day, order to cash?

RouteMagic auto-advances clean delivered orders to invoiced the same day and raises FTA-compliant VAT invoices, so order-to-cash runs on one flow.

Are the invoices FTA e-invoicing compliant?

Yes — invoices are raised VAT-compliant for UAE FTA e-invoicing.

How does it stop revenue leaking on part-delivered orders?

Shorts, substitutions and refusals captured at the door flow into billing, so you invoice what was delivered, not what was ordered.

Can it run bulk and consolidated invoices?

Yes — bulk invoice runs and consolidated per-customer invoicing, priced from your pricelists and promotions.

Does it replace my accounting package?

No — it feeds it. RouteMagic syncs two-way with Sage, Xero and Zoho, and exports to Tally and QuickBooks, so finance keeps the system it trusts.

Questions

What distributors ask about credit control

What credit control software for distributors enforces limits and tracks PDCs?

RouteMagic holds credit limits at order, load and delivery, tracks post-dated cheques to due date, and surfaces aged debt per customer.

How does it handle post-dated cheques (PDCs)?

PDCs are recorded against invoices and tracked to their due date, alongside cash, card, bank-transfer and credit-note payments.

When is the credit limit checked?

At order entry, at load and at delivery — so an over-limit account is stopped before the goods leave, not after.

Can customers get their own statements?

Yes — statements of account, running balances and full transaction history are available to customers on the client portal.

Does it replace my accounting package?

No — it feeds it. RouteMagic syncs two-way with Sage, Xero and Zoho, and exports to Tally and QuickBooks, so finance keeps the system it trusts.

See it on your own operation

Book a 20-minute distribution demo

  • No sales pitch
  • 20 minutes
  • We’ll ask about your business first
Working with RouteMagic

Thank you

Your request has been received.
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